BY-LAWS
OF
THE
FORT
WAYNE RUBBER & PLASTICS GROUP, INC.
ARTICLE
I - NAME
2.
The organization is a subdivision of the Rubber Division of the American
Chemical Society.
2.
The aim of this organization shall
be to accomplish this purpose by promoting educational, social, and recreational
meetings of the members in a friendly and interesting manner.
3.
This shall be a not-for-profit organization.
2.
Persons of national prominence or outstanding service to the organization
may be granted Honorary Membership without payment of dues upon unanimous
decision of the Executive Committee. .
3.
Any current member who has held a membership of the Fort Wayne Rubber and
Plastics Group for a period of not less than five (5) years, and who has been
retired from the Rubber and Plastic industry shall be eligible for life
membership upon application to the Secretary and approval by the Executive
Committee. Should his retirement status change, it may be reviewed by the
Executive Committee.
ARTICLE
IV - FINANCES
2.
In order to qualify for membership standing at the Annual Outing, dues
must be paid on or before January 1 of the current fiscal year, except, new
member's dues must be paid on or before the fourth regular meeting of the
organization. New members are those who have not previously belonged to this
organization or have been transferred back into this area.
2.
The President shall preside at the regular meeting of the organization
and shall call and preside at meetings of the Executive Committee. The President
shall appoint the chairpersons of all standing committees as described in these
by-laws and any other committees that are deemed necessary to carry on business
of the group.
3.
The Vice-President shall assist the President in the absence of that
officer. In the event the office of the President shall be vacated, the
Vice-President shall fill the remaining term. This shall not interfere with the
fun term which the Vice-President shall serve as Co-Chairperson of the Program
Committee.
4.
The Treasurer shall have charge of the finances of the organization and
shall maintain an accurate account of finances to be available to the President
and Executive Committee upon call and submit an annual written statement at the
completion of the fiscal year, subject to audit by the Auditing Committee.
5.
The Secretary shall maintain minutes of business transactions of the
organization, the Board of Directors, and the Executive Committee. The Secretary
shall maintain a complete and accurate list of all members entitled by the
Articles of Incorporation to vote.
6.
The Directors of the organization shall be elected during the annual
Corporation meeting of the membership for a two year term and assume their
duties during that meeting. Two Directors shall be elected each year from the
representatives of the manufacturers and two Directors shall be elected each
year from the supplier of the industry.
7.
Past Presidents, as members of the Board of Directors, shall be entitled
to vote on all topics requiring a quorum.
8.
The Executive Committee shall consist of the elected officers, immediate
Past President, Chairperson of all standing committees, representatives to the
Rubber Division, ACS, Resident Agent, and eight elected Directors. The Executive
Committee shall be authorized to conduct all business of the organization and
shall establish rules, regulations, and procedures deemed necessary and not
covered by the By-laws. The Resident Agent shall be appointed by the Executive
Committee and be a resident of Indiana. The term of his appointment shall be
until he resigns or moves out of the state.
9.
In the event of a vacancy occurring in the office of Vice-President,
Treasurer, Secretary, or Director, the office shall be filled by a majority vote
of the Executive Committee.
10.
In the event any officer or director moves out of the area and the
Executive Committee determines by vote that the Officer or Director cannot
fulfill their position effectively, they shall be removed. The Executive
Committee by a majority vote shall replace the Officer or Director just removed,
immediately.
2.
The Program Committee shall provide speakers and entertainment for all
meetings of the Membership with the exception of the Annual Outing. A Program
Chairperson shall be appointed by the Executive Committee for a period of three
(3) years to work with the Vice Presidents as the Co-Chairperson.
3.
The Membership Committee shall accept dues, issue membership cards and
maintain a list of all active members approved by the Executive Committee. This
Committee shall remit all dues to the Treasurer, through the Committee
Chairperson. This Committee shall furnish the Secretary and the Publicity
Committee with lists of active members twice each year. The first list January
15th and the second list by May 1st. This Committee shall also furnish to the
Publicity Committee 30 days before the mailings in December and April all new
members who have joined since previous mailings and address changes of other
members. In addition, a list of active members shall be furnished the Past
President in January, and three copies of the final active list shall be
furnished the Annual Outing by the first of May.
4.
The Publicity Committee shall inform the membership of all meetings and
other activities of the organization. They shall also be responsible for other
mailings as are necessary for the proper function of the organization. All
mailings of this Committee shall be made at least 21 and no more than 28 days
prior to the date of action thereon. This committee shall assist the Secretary
in maintaining an up-to-date mailing list and voting list in cooperation with
the Membership Committee. The mailing lists shall be made up as follows:
(1) September - the membership as of June.
(2) December - September list plus new members and address changes.
(3) February - Active members as of January 15th.
(4) April- January 15th list plus new members and address changes.
(5)
Summer Outing - Active members as of May 1st. The list of new members and address changes
of members are to be furnished
by the Membership Committee. This committee shall also be responsible for all
matters pertaining to publicity of this organization.
5.
The Ticket Committee shall be responsible for ticket sales, collections,
and reservations at regular group meetings. This Committee shall maintain an
active liaison with the Menu Chairperson in regard to the reservations at any
specific meeting.
6.
An Auditing Committee shall be appointed annually or at any other time as
may be deemed necessary by the President and the Executive Committee.
7.
The Menu Committee shall be responsible for the dinner and the meeting
place for all meetings of the organization and the Annual Outing.
8.
The Education Committee shall be responsible for educational and
scholarship programs as directed by the Executive Committee.
9.
The Nominating Committee shall be composed of at least three members and
the Chairperson of this Committee shall be the immediate Past President of the
organization. The Chairperson is responsible for selection of the members. This
Committee shall prepare a ballot containing one name or more for Vice-President,
one name or more for Treasurer, one name or more for Secretary, two names or
more for Directors from the supplier representatives and two names or more for
Directors from the manufacturers’ representatives. This slate of nominations
shall be announced at the third regular meeting of the organization. At this
third meeting, nominations from the floor will be received.
10.
An Election Committee shall be appointed by the President and shall
consist of at least three members. No member of the Nominating Committee shall
be a member of this Committee. This Committee shall in conjunction with the
Secretary and the Publicity Committee, mail ballots to each member in good
standing. After voting, the membership shall return the ballots to the Election
Committee. This Committee shall count all legal ballots. The nominee for
Vice-President, for Treasurer, and for Secretary receiving the greatest number
of ballots shall be recommended for election to the Board of Directors. From the
two lists of nominees for manufacturer and supplier representatives, two
nominees for Directors receiving the greatest number of votes from each list
shall be elected to office. In case of tie vote by ballots for any director or
officer, the Executive Committee shall hold an election to break the tie vote
for the Director or Officer in question at their meeting. If the tie vote
results at this meeting, enough ballots shall be taken until a winner is
declared. Final results shall be announced at the annual Corporation Meeting.
11.
At the Annual Board of Directors meeting, the Annual Outing Chairperson
shall be recommended by the President and elected by the Board of Directors. He
shall select his own committee and this committee shall be completely
responsible for the Annual Outing.
12.
The President may designate Chairpersons of such other committees as are
deemed necessary to carry on the activities of the organization.
13.
The Executive Committee shall nominate two members of the Fort Wayne
Rubber & Plastics Group for election to the office of Director of the Rubber
Division of the American Chemical Society when requested by this sponsoring body
to do so. Such nominees must be members of the American Chemical Society and its
Rubber Division as Director from the Fort Wayne Rubber & Plastics Group and
the other to serve as alternate.
2.
In addition, there shall be an Annual Outing in June of each year.
3.
There shall be four regular meetings of the Executive Committee. The
dates of these meetings shall coincide with the regular meetings of this
Organization.
4.
The Board of Directors shall hold an annual meeting for the purpose of
conducting an election of officers and for handling any other business that may
be presented for consideration. The Executive Committee shall hold an annual
meeting in conjunction with the Board of Directors meeting. At this time, each
Committee Chairperson shall give their annual report. These annual meetings
shall be held between June 30th and September 1st.
5.
The minutes of the annual meeting of
the Board of Directors and the Executive Committee shall be taken by the
designated (newly elected) Secretary as recommended by the members at the annual
Corporation meeting which is the fourth meeting of the Organization.
2.
A quorum of the Executive Committee shall be 50% of its membership at any
meeting called for the purpose of conducting business.
3.
A quorum of the Board of Directors shall be a majority of the
Board of Directors.
(2) a quorum must be present,
(3) such amendment shall have been proposed at the previous meeting and
submitted in writing at least 7 days prior to the meeting at which a vote is
taken.